Personal Assistant

1. SET & EXECUTE INDIVIDUAL OBJECTIVES & STRATEGIES

- Participate in the development of department strategy, applying functional expertise to test the viability of the strategy and contributing creative ideas and insights to support the strategy formation process.

- Develop the strategy for individual, anticipating mega-trends and complex challenges and opportunities. Ensure the strategy is successfully implemented and meets the objectives of the department.

2. MANAGE OPERATIONS

- Assist the Director in supervising and managing company activities. Act as an advisor to the Director to implement the company's development strategy

- Coordinate with all department heads to achieve and complete targets and plans on time.

- Maintain relationships with internal and external stakeholders on behalf of the Director.

- Prepare and compile reports, presentations, memorandums, proposals, and correspondence as requested

- Follow up, organize, and arrange meetings or appointments for the Director

- Review all documents before submitting them to the Director for approval

- Perform other duties as assigned by the Director

- Follow up on sample procedures

- Support communication with customers to inform them about the process and means of transport of goods, and update the import-export and CS teams to meet customer deadlines

- Track and follow up on sample shipments

- Upon receiving information from customers, contact the import-export team to prioritize customs declarations and receive goods

- Collect purchase requests & raise purchase orders

- Contact and maintain relationships with old/current/new suppliers

- Work directly with the Planning, IMEX, Accounting, and Warehouse departments

3. PLAN & MAKE INDIVIDUAL BUDGET ALLOCATION DECISION

- Works with the Director and Finance dept the creation of budgets proposal and make sure they are aligned with departmental strategy

- Works on developing a Budget tracker and statistics making sure daily if not weekly all Prototype dept; units are aware of expenses progression and advices control strategies

4. MANAGE & DEVELOP RELATIONSHIP

- Support Director manage stakeholders, finding out their needs/ issues/ concerns and reacting to these by leading and coordinating the development of stakeholder engagement plans to support the communication of business information and decisions

- Education & Major Business Administration, Communications, Psychology, Event Management or Hospitality, Foreign Languages, Information Technology

- English level Proficient English

- No. of general work experience 1-2 years